Vocational Rehabilitation (Chapter 31)
The Vocational Rehabilitation and Employment (VR&E) Program is authorized by Congress under Title 38, Code of Federal Regulations, Chapter 31. The mission of VR&E is to help veterans with service-connected disabilities to prepare for, find, and keep suitable jobs. Also, Vocational Rehabilitation and Employment Services provide vocational-educational counseling to veterans and certain dependents. VR&E can provide a wide range of vocational and educational counseling services to service members still on active duty, as well as veterans and dependents who are eligible for one of VA’s educational benefit programs.
Eligible service members with a service related disability can receive a comprehensive evaluation from the Department of Veterans Affairs to determine abilities, skills, and interests for employment by providing vocational counseling and rehabilitation planning for employment services. In some cases, post-secondary training at a college, vocational, technical or business school is indicated as a required step in a veteran’s plan to attain gainful employment.
To ensure an accurate certification and help avoid potential delays, Chapter 31 Vocational Rehabilitation recipients will need to have the VA-FORM 28-1905 on file with the Registrar’s Office each semester to be certified.
To ensure enrollment and tuition information is up to date, certifications are typically sent 1-3 weeks prior to start of the semester. Once a certification has been submitted to the VA, an automated email will be sent to the student’s Georgetown email account with the update.
Students receiving Vocational Rehabilitation benefits, must have their Vocational Rehabilitation Counselor submit a 28-1905 form to the School Certifying Official. Most counselors provide a form each semester once a student has provided the counselor an unofficial transcript for the previous semester’s enrollment. To confirm if the Certification Team has an up-to-date form, please contact the School Certifying Official.
Once a student submits the online BRF, the request will be evaluated by the Main Campus Certification Team.
The Office of Third Party Billing review the student’s request and will calculate the net tuition and fees. If a student is receiving tuition-specific scholarships, grants, employer aid, or Tuition Assistance, the Certifying Official is required to deduct tuition specific aid from the tuition and fees reported to the VA. Note: Federal loans are not required to be reported to the VA.
The expected amount from the VA’s tuition benefits sent to Georgetown, if any, will be posted on the student’s Student Account as a memo item to act as a placeholder until the actual VA payment arrives.
If the student submits the BRF on or prior to 1 October for the Fall Semester and on or prior to 1 March for the Spring Semester, the memo will protect the student from late fees as the school waits for payment to be received. Please note that the memo process is a manual process once a the BRF has been processed and therefore, it can take a couple of weeks for the memo to reflect on a student’s account. If the VA payment is not expected to cover all of the billed charges on the account, the student must pay the remainder by the due date listed on the billing statement or set up a payment plan with the Office of Billing and Payment Services. The School Certifying Official will then submit a certification to the VA to specify the student’s credit hours, dates of enrollment, rate of pursuit, and tuition certified to the VA .
To receive the Vocational Rehabilitation Book Voucher, the VA FORM 28-1905 must be on file and up to date. Once the form is on file, contact the Third Party Billing Office to arrange for a book voucher to be provided to the Georgetown University Bookstore. Once a student has received the book voucher, books can be purchased at the Georgetown University Bookstore.